One of the myriad roles I occupy on any given day is Managing Director of Friends of Vocamus Press, a con-profit community organization that supports Guelph book culture. The title sounds fancy, but it basically means that I’m the guy on the board who has to do the actual work, though there is a new Director of Communications, Sheri Doyle, who is taking on some of my duties, bringing new ideas, generating different kinds of interaction with our community, and generally doing a great job.
It wasn’t easy for me to admit that I needed this kind of help. I prefer to do things myself just to be sure that they get done, and I’ve had some bad experiences where people committed to help with something but never followed through on it. Even when I know a task doesn’t fall within my strengths — finances (hey, I got a 51% in grade 13 math), social media (I’m not really a fun person, and I’m not sure I want to be), or technology (I’m a selective luddite, becoming more selective all the time) — it’s often easier for me just to learn how to do it and get it done myself than to trust someone else to do the job, even if they’d probably do it better and easier. It’s one of my many issues.
I’m learning to accept this kind of help, however, and I’m learning that it’s often better to go about it just by tying in the people I know I can trust wherever they fit rather than posting an official job description to people who I might not know as well. Now, Sheri took on her role by responding to just such a job description, so there are clearly strong exceptions to the rule, but I’m finding it works best for me just to connect interested people, good people, people I can trust, wherever they happen to fit, even if they may not fit the preconceived roles that the board had in mind.
For example, a local author named Ryan Toxopeus has been very involved and helpful over the past couple of years. Among other things, he has split tables with other genre fiction authors at conventions that wouldn’t make sense for me to attend even if I had the time. Unfortunately, he doesn’t have the experience with arts grants to fit the Director of Fundraising role the board is looking to fill, and it would be easy to focus too much on filling that role and pass him over, which would be a waste of a good, dependable, interesting guy who actually wants to be involved in what we do.
When I run into those people, I’m finding that I need to stop asking whether they fit the roles that we think we need to fill, and start asking whether we have other needs that could be met by their unique skills and interests. In Ryan’s case, he’s already started doing good work, organizing tables at conventions, filling a need that I’m unable to meet. So I decided to see if he wanted to take on that role more formally.
I sent him an email suggesting that we make him Special Advisor to the Galactic Senate on Issues Pertaining to Fantasy, Science Fiction, Horror, and Speculative Fiction in and around the Environs of Wellington County. He thought that Genre Fiction Coordinator might be a more suitable title, but he was interested in helping out in that area. He also thought it might be a good idea to have a meet up for genre fiction writers a few times a year, which is just the sort of thing that I’d love to see.
The point here, one I’m learning only slowly, is that you can’t pass over good people just because they don’t meet some predetermined plan. When you find them, you need to make room for them to use their strengths, even if you have to make up the job description as you go.